1c.. The committee may appoint a sub-committee and co-opt any person it nominates to such sub-committees.
2a.. The annual general meeting of the league shall be held in June or July in each year at a date fixed by the committee. The committee shall distribute an agenda with the notice of the AGM to each club. The agenda shall include the following…
The election of the committee
The approval of the annual accounts
Any resolutions requested to by thereon by any club by written notice delivered to the
committee before the end of May
All other resolutions proposed by the committee.
3a.. So that all clubs are given fair notice of matters of importance only the resolution referred to
in the said Agenda can be proposed at the AGM and no other business may be brought
forward at such Meetings.
3b.. Voting at the AGM on all resolutions shall be on the basis of one vote per club
by its duly authorized representative. No proxies will be allowed .A resolution
will only be carried out by a majority of 66% of those Clubs attending and voting
at the AGM . The quorum shall be eight clubs represented.
No more than three members of any one Club may attend (i.e. the Club Representative
plus one female ) team representative where applicable .
3c.. All other matters and actions whatsoever affecting the League and its administration and rules
and rules and the conduct and discipline of the Clubs and their members in connection with
the League shall be decided upon and implemented by the Committee whose decision shall be final unless it is changed at a subsequent AGM .
4.. All clubs must pay a subscription £30. 00 per participating team to the treasurer before the 1st October. Any club that has failed to pay its subscriptions before this date will have to pay a penalty of £10 and may forfeit all the points gained from matches played prior to its fees being received.
ORGANISATION OF THE LEAGUE
5.. The composition of each division of the league will be determined by the Committee but the Clubs may make representatives thereon to the Committee at any time. A Club may not normally have more than two teams in the same division. .
6 .a) all league matches must be played between 10th September and the 7th April
b) New teams wishing to enter the League must apply to the Committee for entry before 31st May.
c) Teams wishing to withdraw from the League must notify the committee before the 31st May
7 Each team will play others in the same division Home and Away.
8 All fixtures must be arranged prior to the start of the season and should be received by the secretary no later than 31st July.
9 Clubs must elect the day and time for Home matches. Matches in the Men’s 1st division must be played on Monday nights.
10 All matches must be completed on the day of the fixtures and should take place entirely on the home team courts. In the event of the Home team courts not being available the match may be played on the opponents courts subject to the approval of the secretary.
11 At the annual General Meeting each Club shall nominate a Club representative to be there contact with the secretary. Before 31st July . Club representative must advise the secretary of the names and telephone numbers of their Team Captains for the season.
12 Each teams in the Men’s, Veterans and Ladies divisions to be four a side.
13 Scoring system;-
1 point for each game won and four bonus points for winning the match. i.e.4/0 win would give a 16 points win for the winning team, 0 points for the losing team.
The extra points for winning the tie will be decided on games won and then on points won. If the match is then still undecided the extra points shall be awarded to the winner of the first string rubber.
It is important that the numbers of rubbers won and lost, also the number of games won and lost, be entered on the result card, as this may be used to decide promotion or relegation at the end of the season.
14 Players must register with one club only per season. (Men’s, Ladies and Veterans)
The Committee may give special dispensation where the players wish to change Clubs during the season. In such circumstances at least 28 days notice must be given to the Secretary in writing.
14a Players in the Veterans league must be Over 45 on the day of the fixture.
15 If a club enters more than one team in the league, the following rules will apply…
Each club must nominate, to the fixture secretary, before the club plays any of its matches. Three players in each team except for the lowest team.
When all these nominated players play, they must play in strict order of merit within there representative teams. (See rule 25). One nominated player must play in each match.
No player nominated for a higher-ranking team will be allowed to play for a lower team.
Players playing for a higher ranking team, but not nominated for it will not be eligible to play for the lower ranking team after playing three times in one season for the higher ranking team. If team captains are unsure of a player’s eligibility, they should contact the fixture secretary.
If , however for good reason ( e.g. new members joining the club ) a club wishes to play a player who as previously played three for higher ranking teams in a lower ranking team , they must apply to the secretary for dispensation . If dispensation is granted, that player will have to serve a waiting period of 28 days from when dispensation is requested and will also no longer eligible to play in any higher-ranking team during the remainder of the season.
Each team must play at least 4 matches by the 30 th November.
Where a club as 2 or more teams in the same division the matches between the representative teams must be completed by 31 st January. Any team contravening these rules 14 and 15 will be liable at the discretion of the committee to forfeit the match in respect of which the offence was committed. For the purpose of (E) above, both of the teams involved will commit an offence. The player concerned will additionally be suspended from playing in the league for a period of 28 days.
16. All games must be marked.
17. All teams must play in strict merit order of merit.
ANY COMPLAINTS SHOULD BE MADE TO THE MATCH SECRETARY WITIN ONE WEEK OF THE RELEVANT MATCH. The committee, if it considers the complaint justified, they will award the match to the complaining side. (Note: if either the first, second , or third player fails to turn up , the remaining team members must move up and play in the missing players place thus leaving the lowest string rubber unplayed ).
Re-arrangements at short notice is not allowed except in adverse weather conditions. Inability to raise a team will not be accepted as a reason for re-arranging a match. Where a team fails to honour a fixture it shall be penalized sixteen points. The opposing team shall be awarded the match unless otherwise ordered by the Committee. Where a club fails to raise a team on more than one occasion the Committee shall have the power to take further action including relegating the offending team.
19 All SRA approved balls must be used (black and non marking), Either single yellow or double yellow dot. The captains must agree prior to the match to the speed of the ball to be used.
20.. THE FULL MATCH RESULTS MUST BE FORWARDED TO THE FIXTURE SECRETARY ON THE OFFICAL RESULT CARDS BY THE HOME TEAM CAPTAINS. FOR RESULTS NOT RECEIVED BY THE LEAGUE SECRETARY WITHIN
7 DAYS THE HOME TEAM WILL BE DEDUCTED FIVE POINTS.
Promotion and relegation at the end of the season will normally be two up and two down for the Ladies and the Veterans Division.
21. For the season 2004-2005 seasons however, promotion and relegation for the Men’s division will be as follows:
Division 1 Bottom two teams relegated to division 2
Division 2 Top 2 teams promoted to division 1 . Bottom 2 teams to be relegated.
Division 3 Top 2 teams promoted to division 2. Bottom 2 teams to be relegated
Division 4 Top 2 teams promoted to division 3. Bottom 2 teams to be relegated
Division 5 Top 2 teams promoted to division 4. Bottom 2 teams to be relegated
In the case of a tie on points, the position shall be decided by greater number of matches won; in the case of continued equality, matches lost, games won, etc.
The date and venue of promotion play-offs will be fixed by the Committee to be played during the last week of April. Teams must consist of their regular players and must be notified to the secretary for approval at least seven days prior to the match.
22 Ladies may also play in their Clubs men teams without being penalized under rule 15 ( C) .
23 Teams in the Veterans Division will consist of 4 players who must be 45 years old
23c. Ladies teams will consist of 3 players.
24 For any infringements of the rules the Secretary is empowered to come to his own judgment taking all factors into account and may refer to the Committee at his descretion. Clubs have the right to appeal to the Committee.
25 In the first few matches of the season Captains of teams lower than their clubs first team must not use players who they know will be regular players in a higher-ranking team.
The practice of bringing into any team a player of ability above the teams nominated player is not acceptable. No player may play in the second half of the season in the Men’s 1st division, unless they have played at least 3 times for that club prior to 31st December. In exceptional circumstances special dispensation may be granted, but at least 14 days notice must be given to the secretary in writing.
26 All the above rules shall apply where relevant to the Men’s, Ladies and Veterans leagues.
27 Ample court times should be booked to enable each match to be completed. A forty-minute session is not considered adequate for most rubbers. It is advisable to book one of the courts for the whole evening, in this way all rubbers can be completed. Both teams must arrive in ample time to enable the first two rubbers to start at the agreed time. The start time should not be later than 7.45.
28 Ensure you forward the name, address and telephone number of any change to your Club Representative or Team Captain.
29 The Sheffield and District League as always encouraged a certain amount of socialising after matches. The home team is expected to offer a modicum of hospitality to its visitors . A snack meal normally some alcoholic refreshment should be offered and early disappearance of home and away players to be discouraged. In the event of an away team of canceling at short notice , when not in accordance with Rule 18 they will be expected to re-emberse the home team of any hospitality or court fees expense incurred as a result of cancellation .
30 THE HOME TEAM CAPTAIN MUST CONFIRM FIXTURES A FEW DAYS IN ADVANCE . THIS WILL AVOID UNFORTUNATE SLIP- UPS .
31 Please would all captains show Christian names on the result cards for each member of their team on at least the first occasion they play .
32 Players will only be allowed to wear clothing on court that applies with currant SRA rules .
33 Suggestions for rule alternatives should be sent to the Secretary prior to the end of the season .
34 Teams withdrawing after the fixtures have been published (July 31st), they will be fined £30.00 .
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